Board Members Present:
David Bluestein
Sandra Fontaine
steven finkelstein
Hal Gensler
Norm Janoff
Megan Powers
Bill Rowell

Board Members Absent:
Diane Bailey

Guests:
Sharon Ross
RuthAnn Scott

The meeting was called to order at 6:10 pm at the Glendale Library.

Minutes from the September 2007 meeting were approved as submitted.

RuthAnn Scott (a teacher and volunteer coach at Starlight) and Sharon discussed the potential partnership
with the Starlight Elementary School (K-5).  Starlight has just under 1000, at-or-below poverty-level,
approximately 80% Hispanic, students and is located in one of the most dangerous, high-crime-rate
neighborhoods within the state.  They actively participate in the national Feeling Good Mileage Club where
the students run laps during their 15-minute recess to obtain mileage-goal-based awards.  Several of her
students were able to participate in the Heart & Sole 5k earlier this year and were able to come away with
age group awards.  She has approximately 30 active club runners who will participate in the upcoming Run
for Innocence in Avondale.  Unfortunately neither the school nor most of the students have the financial
ability to participate in as many races as they would like.  She has actively solicited support from local
Race Directors and coordinated fund-raisers within the school to assist with the economic challenges
associated with getting students to races.

The partnership proposal concept is included in documents that had previously been provided to the Board
by Sharon.  The draft Partnership Proposal will be reworked by the Board and submitted back to Starlight
for mutual approval (see new business below).

Old Business
Volunteer Report:  David provided a printed volunteer report for the Turkey Trot and Mad Dog and discussed
specifics of coordinating the logistics of manning the water stations.  We will also need split-time
callers for the New Times 5k and 10k.

Registration Report:  Sandra reported that she had nothing to report other than the fact that she has
plenty of safety pins.

Special Activities Report:  Diane was not present, hence we have no report from this committee.

Finance Report:  Hal provided a written financial report showing a YTD income, as of 10/30/07, of $100,529.59 and expenses (over the same period) of $93,812.52.  The YTD net is $6,717.07 and we currently have approximately $32k in total fiscal assets (checking/savings/investments).

Membership Report:  Norm provided a written summary of the current membership numbers.  Membership has
shown a dramatic decline this past month which Norm attributes to the drop in Junior Memberships (based
on our recent students run for free policy).  We further theorized that there continues to be more and
more running clubs in the valley to attract members away from us.  Norm agreed to send out a "stragglers"
eMail to those folks who are more than two-months past due on renewal to solicit continuing their
membership.  Megan will also research the use of an on-line survey tool, www.surveymonkey.com to see if
we can use that to query former and members on why they do or do not renew.  As of 10/28 we had a total
membership of 1,451.

Clothing Report:  Megan will finalize the Turkey Trot sponsor list and turn the design over to the shirt
supplier.  She has placed orders for the lighted sports belts and Race Ready apparel.  The belts will be
here by the New Times race but the Race Ready order won’t be here until the Turkey Trot.  She will also
order “distressed” style club logo tee-shirts (both short and long sleeved) in a mix of both blue and
gray.  We will have clothing sales at both the New Times and the Turkey Trot.  She also has a potential
supplier (www.gearforraces.com) for tech shirts, caps and socks.  We will consider tech shirts for the
Desert Classic Marathon in February.  She also proposed completely revamping the clothing portion of the
ARR web page so that it will actually tie on-line ordering with our current inventory.  There are at two
least web page providers that she will investigate and report back to us.

South Mountain Classic:  We discussed the potential reasons for the lower than expected turnout and how
we might implement a better advertising scheme.  David will provide us with the flyer source that he uses
for the Race for the Cheetah (10,000 color and folded fliers for $900).  We expect that Phoenix Parks &
Rec will now begin to enforce the existing City Ordinance that prohibits collection of money within the
City Parks.  This would keep us from having race-day registrations.

Mazatzals:  The race went very well.

Monster Mash & Dash:  There were about 45 members who participated and everyone had a great time.

Just Another Mad Dog:  Perry Edinger is the race director and we have about 25 registrants, to-date.

Thanksgiving Day Classic:  Sprouts is still working on every angle to be able to provide us with pies,
using the Peoria Diamond Club’s 501.c.3 charity certificate.  The key issue is the fact that they have
already ordered their Thanksgiving pies and are not sure that they can get any additional pies for our
race awards.  Our backup plan could include the Safeway offer ($100 off our complete order) or outright
purchase from several stores.  David inquired whether-or-not we wanted to revive the rubber chicken
tradition, where you can only give it away by passing someone during the course.  The consensus seemed to
be "yes!"  We have not yet purchased USAT&F insurance, but Steve will do so this week.

Desert Classic 30k and Desert Classic Marathon:  MCSD support has been confirmed for both races.

Cell phone for van:  The board reviewed two options regarding the procurement of a pre-paid cell phone and
service plan.  Option 1 was for an AT&T plan and option 2 was for a T-Mobile plan.  The Board approved the
cell phone purchase and Steve will acquire the phone and pre-paid card.

Explorer’s 10K & Half Marathon:  Small crowd, but more than last year.  There were some aid station
challenges that they will need to resolve next year.

Cactus Cha Cha:  Well supported event.  They may go with other timers next year so that all ARR members
can simply run and enjoy the race.

AZ High School Cross Country Championship:  We’ll time this event again this year and attempt to have
finisher’s names more readily available at the end of each race.  While Steve is there, he’ll check out Tumbleweed Park as a possible East-side race venue.

New Business
New Times:  Clothing booth will be available and split timers will be needed.

Road Runner Sports Casual Run:  November 17th is the opening date of their Scottsdale store and they are
looking for an ARR point-of-contact to represent us at this event.  David will check his calendar for his
availability.

Rails -to- Trails:  Same day as the RRS opening.  We will chip-time this 5k/10k and 11 mile Prescott-based
event.

Castle Hot Springs:  The Race Director has resigned, and as this event has historically been a training
race for Crown King, which is in jeopardy, we need to decide whether-or-not to conduct this race.  Sandra
will send out a plea for leadership to her Ultra Runners eMail list.

Christiansen Trail Run:  There are potential problems with this event due to a City Parks & Recreation
Department issue as well, regarding trail usage.  Steve will attempt to locate the public comment
information link and send it out to the membership.  It is not likely that this event will be held this
year and if it is, it will not be at its usual date.

Crown King Scramble:  We still do not have Race Director, but Paul Norberg has expressed some interest in
the position and one of the co-directors will pursue this option.  However, the likelihood is that this
race will be cancelled this year.

Cheetah Run:  Will move to the 26th of April in order to not conflict with Pat’s Run.

Starlight Elementary:  The basis of our support will be for the academic school year (August-May).  We
discussed the potential of having to sponsor other schools because we have sponsored Starlight.  The
response was that we can pick and choose who we elect to sponsor and don’t have to support everyone who
requests our sponsorship.  We also discussed removing the $200 donation and merely provide both runners
and volunteers with free race shirts.  We also discussed designating the $200 to be used for either ARR
race tee-shirts or for transportation to ARR races in which they participate.  This discussion will
continue via eMail and we will come to a resolution as soon as possible and advise Starlight of our
decision.

The meeting was adjourned at 8:52 pm.