BOARD MEMBERS PRESENT
Ian Thomas
Sandra Fontaine
Phil Davis
steve finkelstein
Louis Bolivar

GUESTS
Robert Huotari, Gary Culver, and Hal Gensler

Meeting location at residence of the Secretary Phil Davis

Meeting was called to order at 6:41 P.M.
The agenda for the evening was adopted and minutes from the 8/17/05 meeting were approved as
written. The Board of Directors wishes to express great satisfaction with the announcement of
steve finkelstein as President of ARR for the duration of this term. A unanimous vote of approval
was recorded and our gratitude extended to steve for his offer to occupy this important position.

Ian expressed questions relating to the Grand Prix Series 2006. Hal Gensler reporting from the Race
Committee answered all inquiries including reasons for conflicting GP events on existing ARR race
dates July 4th and Thanksgiving Day. Ian also reported our tee shirt printer will deliver shirts
for future events to us for $25.00 as apposed to driving to Tempe to pick them up.

Louis proposed we initiate a Committee for food and beverages purchases, and a Committee to pursue
a variety of different awards for future events.

Sandra announced Lindsay Edmonson is volunteering to contact members interested in working at our
events. Discussion followed relating to possible means for volunteer incentives.

Robert Huotari, the Chairman of The Financial Committee reported a current Bank balance of
$17,511.10. On a lesser note, the Club lost $126.00 on The Mazatzal’s Trail Run. A contributing
factor was the printing costs of 25 shirts amounting to $185.00. Robert informed the Board that
anyone receiving compensation for services in excess of $600.00 must submit a 1099 form. Robert
proposed a request to the Board that will allow Hal Gensler CPA access to The Bank of America
online records of all past checks written. Transactions will be posted in Quickbooks. Data recovered
will show who received any compensation in the past and assist in filing of tax returns and future
budgets. A motion was made and approved to allow this action.

President steve reported the signing of an agreement with the Arizona Interscholastic Association to
time the 4A/5A State Cross Country meet on 11/05/05. The 1300 participants will each wear two timing
chips that will necessitate the rental of additional timing chips at a cost of $1.00 per chip. Any
lost chips will cost $5.00 and the schools will be responsible for all payments. The Club is
receiving numerous inquiries including timing of Arizona Senior Olympics events. Future races in
Flagstaff and Goodyear are being secured by contract negotiations. Several clubs and individuals
are renting clocks and other timing devices from the Club. In addition our Chip Timing equipment
will be rented to time the upcoming Soma Ironman Series. steve is also in charge of membership for
ARR and reported a total membership as of 9/24/05 of 1820 members.

Hal Gensler, chairman of the Race Committee delivered the Race Committee report including several
recommendations.  The first suggests beginning with The Desert Classic 30K event, that members pay
the Active.com fees.  Inquiring about the possible use of Pay Pal was mentioned. The Race Committee
suggests we look into a points system for volunteers as further incentive to help out at events.
Gift cards, free race entries could be given to volunteers at a year-end dinner.  Lindsay Edmondson
our volunteer coordinator and Monique Cody will continue to research and develop this program. The
RC would also like to have non Board members from all valley locations join committees and assist
in race activities. The RC also recommends possibly securing one compensated individual to Race Direct all club-timed events.  Discounts for members entering events on race day were also suggested.  A possible $5.00 discount for 30K’s and Marathon’s and $2.00 discounts for 5K, 10K and Half Marathon’s.
The Board wishes to thank and acknowledge all committees for their diligent work to date.

The Communications Committee is considering modification of our web site to allow members to log in
and obtain information relating to current membership status and expiration dates. Redesigning of
the Newsletter format is underway.

Gary Culver race director of The Crown King Scramble 2006 is asking the Club to coordinate the
pre race dinner and packet pick up at Bill Johnson’s restaurant located at 19th Ave and Bell Road
on Thursday March 16th 2006.

The meeting was adjourned at 8:41 P.M.