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Board Members Present: Diane Bailey Sandra Fontaine David Bluestein Megan Powers Hal Gensler Norm Janoff Bill Rowell steven finkelstein Guests: None The meeting was called to order at 6:05 pm at the Glendale Library. Minutes from the April 2008 meeting were approved as submitted. Old Business Volunteer Report: David reported that he is now initiating the "call for volunteers" for SS#2. It seems that we were a little short at SS#1. Registration Report: Sandra mentioned that we have now received our new “red” bibs that they will become the standard as soon as the orange bib inventory has been depleted. Also, chip owners can re-use their bib for all of the SS races. Special Activities Report: Diane commented that the SS#1 food service worked very well. There were also several positive comments heard throughout the crowd. We may need to inventory our supply of soft drinks to remove those that have reached their expiration date. We may also need to stock more of the diet varieties (approximately 2/3 to 1/3 ratio). Finance Report: Hal provided a written financial report showing a 2008 YTD receipts, as of today, of $39,325.45 and expenses (over the same period) of $46,233.01. The YTD net is ($6,907.56). Membership Report: Norm provided a written summary of the current membership. The total number of members as of the 26th is 1,431 which reflects an increase from last month’s numbers by 95. He attributes this increase to the popularity of the Summer Series races. As an OBTW, it seems that only approximately 25% of previous members re-register on a month-to-month average. Clothing Report: Megan reported that clothing sales remain steady from the Luck-of-the-Draw and SS#1. Megan also asked that David provide “T-shirt” coupons that can be distributed to the volunteers so that she can account for the amount that we give away. Regarding SS shirts, we have 237 left out of our original 400. All of the small tank-tops have been sold and we have about 14 med/large remaining. We’ll hold off on placing a second order until after SS#2. She is close to completing implementation of the X-Cart software that will provide on-line sales support and inventory control. We also discussed the timeframe (lead-time) required to implement something other that shirts for upcoming races. There is an interest in providing wind-shirts for one of our long-distance winter races. Thanksgiving Day Classic: While we expect no major changes in their support or sponsorship, we will need to coordinate with the new (incoming) president of the PDC, who has yet to be named. Sprouts has once again offered to support this event. Diane will identify what she would like them to donate and Bill will coordinate with Sprouts. Luck of the Draw: Steve reported that we had increased numbers from last year and that the race organization and logistics went well. We will resolve how best to address the door prize logistics and awards ceremonies next January. Weiner Dash: There were about 20 members and family who participated this year. Summer Series #1: The weather was excellent for a race! The Jamba Juice truck was too large and was not admitted to the park. Port-o-potties were not optimally located. Almost all of the logistics anomalies were a result of us not being at the same ramadas that we usually reserve. New Business Summer Series: We’re on track with all of the logistics for the next few races. However, we may need to find another announcer for SS#3 since Monique has recently moved to Prescott. Sandra will follow-up on this action. We’ll also need aggressively solicit volunteer support (x4 min) to help cook for this race. David will contact all of the race registrants and ask for family members to help out. Sandra will also investigate obtaining a beer permit for SS#3 as well. Board Member Entry & T-Shirt: While Board members are now authorized free race entry, we never really addressed whether-or-not they would also get a t-shirt as well. Following a brief discussion, it was agreed that they would. Southern AZ Roadrunners Discount: In an attempt to encourage more PHX participation in this Tucson club’s races, they have offered ARR members the same discount as offered to SAR members. We discussed that we would offer a reciprocal deal for SAR members to participate in our races with the same benefit as ARR members. Membership & Summer Series Entry: There is a slight loop-hole in expiring membership (May) that would allow non-members to race the SS events while allowing their membership to lapse. It doesn’t seem that there are too many people in this category and that it might be more trouble than it’s worth to close this loophole. August Convention Run @ Westgate: Steve reported that on August 1st there will be 200 firefighters holding a convention at Westgate who would like to have us time a 5k race. Steve will coordinate this activity. Other Potential Races: St. Mary’s Food Bank -- They would like to host a 5k and 10k race at Westgate in the March 2009 timeframe and have approached us to provide our timing services. The theme is "million can race" and expect 500-1000 participants. We are one of three timers who have been approached. They will notify us within the next few weeks. OBTW -- the food bank is not associated with any church. City of Buckeye -- This will be a 5k race that would be held in early January (one week ahead of the PF Chang race). Unnamed Westside Marathon -- The race organizers would like us to time their race on February 14th, 2009 (which is the same day as the Lost Dutchman race). This would be a full-marathon, half-marathon and 4-person marathon relay. We are the only race timer that they have approached. Rio Vista Veterans Memorial Run -- The city of Peoria wants to hold a race on November 8th, 2008 and has approached us to time the event. This conflicts with our Mad Dog event and falls one day ahead of the New Times 10k as well. If we were to time this event, we would need to have someone else time Mad Dog. Steve will approach Frank Cuda regarding his availability to time Mad Dog. American Cancer Society Charity Runner: The local chapter of the ACS has initiated a Charity Runner program, much like that of Team in Training. While there are other programs nationally, the local organizers are struggling to get this off the ground. There are several ARR members on the organizing committee and it was suggested that ARR offer a free 1-year ARR membership to each person who signs up as a "Charity Runner." Their website is www.charityrunner.org and then click on the state of Arizona for more information. Following discussion, it was determined that we didn’t have enough information as to the detailed logistics. Bill will take an action gather more details before we can bring this before the board again. ChampionChip Price Increase: CC is increasing pricing on rental and logo chips. Rental prices will increase from $1.00 to $1.25 and the logo chips will increase from $20.00 to $24.00. Price increases are based on the weak dollar to the Euro. The club currently sells the logo chips for $30. CC now recommends that the logo price be $35. Discussion resulted in immediately publishing that the ARR price will increase from $30 to $35 effective October 1st, 2008 and that effective immediately, runners who have lost their chips will be charged $35. The meeting was adjourned at 8:23 pm.