Board Members Present:
Karla Averill
David Bluestein
Phil Davis
steven finkelstein
Hal Gensler
Norm Janoff
Sally Meyerhoff
Christoper O'Loughlin
Megan Powers
Bill Rowell

Board Members Absent:
Diane Bailey
Sandra Fontaine

Guests:
None


The meeting was called to order at 6:03 pm at the Glendale Library.

Minutes from the January 2009 meeting were approved as submitted.

Old Business

Finance Report:  Hal provided a very comprehensive written report covering year-end 2008, which listed
the club’s total assets of $209,545 and total liabilities of $19,590, which nets a total equity of
$189,955.  His report also showed comparable results going back to 2004.  For December 2008, our total
income was $148,468 with expenses of $126,307, resulting in a net income of $22,161.

Volunteer Report:  David mentioned that he will be out of town for the Litchfield Park race (March 7th)
but will find a volunteer coordinator to manage this event.

Registration Report:  Sandra was absent so there was no report.

Special Activities Report:  Diane was absent so there was no report.

Membership Report:  Norm provided a written summary of the current membership.  The total number of
members as of the 23rd was 1,259 which reflects a decrease from last month’s numbers by 19 and an overall
decrease from this time last year by 117.  He advised us that we will most likely maintain our downward
trend until we get to the Summer Series, when we typically level out.

Clothing Report:  Megan reported that we starting to run low in our club logo shirts and will process a
re-order.  She also presented proposed designs for next year’s Desert Classic 30k wind shirts and
t-shirts.  She is considering using a member’s design for the Summer Series t-shirts.  The running skirts
have sold well.

Marketing Report:  Sally is working on sponsorships for the Thanksgiving Day race give-aways (Clif Bar,
Power Gel, etc).  She will approach all of the local running, bike, and tri stores as well as eSoles.
We’ll need enough give-aways to fill about 2000 bags.  We may also approach the Diamond Club to see if
they would be interested in opening one of the beer concessions for post-race consumption.  She is also
working on ARR Info flyers to distribute at our races.

Pace Team Report:  Karla reported on the IMS AZ Pacers and that we’re looking forward to next year.  She
has also contacted Elite Racing about having ARR provide pacers for their Las Vegas event (Dec 6).

Ultra Report:  Christopher was welcomed to the board and he’ll have a report next month.  He’ll also
addressed having the club (Chris) provide foot taping at next year’s RnR AZ Expo -- he will coordinate
with Sandra.

Recent Races/Events:
o Desert Classic Marathon (Jan 31).  There was a film crew from the Biggest Loser TV show to cover one of
  the show’s contestants who registered for this event.  There was ARR coverage on the show that aired
  this evening.
o IMS AZ Marathon (Feb15). There were about 500 ½ Marathon runners and 100 full Marathon runners.  They
  have asked us to time the event again next year, and the event will remain scheduled on the same
  weekend as the Lost Dutchman.  We have provided Debra with some lessons-learned on this inaugural event
  via the pacer’s eMail strings.

Upcoming Races:
o Litchfield Park (Mar 7)
o Jerome Park:  Laura Nagy will have further insight into the potential closure of this park and advise
  the Race Committee at their next meeting.
o Crown King Scramble (Mar 14)  The board voted to coordinate with Laura Nagy to re-acquire full
  "ownership" of this event and the control would then fall to Christopher as our VP of Ultra’s.  The
  event will be ghost run this year, but the club would re-assume leadership for the 2010 event.
o Earth Day Run in Prescott (Apr 11)  We have been approached to time this event and steve will continue
  to coordinate.
o Weiner Run (May 2)  We need to make sure that this event is publicized on our web-site as well as the
  club news letter
o I-Did-A-Green-Run (Sep 13)  Megan will work with steve (who is the Race Director) and the Race
  Committee to coordinate the race collateral (paperless registration flyers, recycled paper race-day
  registration, no-bibs, give-aways, etc).

New Business

Clothing Discount for Members:  Meeting minutes from 2002 state that club members would receive 10%
discount on ARR clothing, but this has not been followed in recent history.  The board voted to rescind
this unused policy.  The board also voted to establish a new policy to where new, first-time, members
would receive $10-worth of clothing-only ARR bucks.

Amenities for Board Members:  According to 2003 meeting minutes, board members who have served more than
three consecutive years would receive life-time memberships and enjoy the privileges associated with
that level of membership.  The board elected to not address this issue at this time.

Hiring Extra Labor for Races:  Phil has located an agency that will provide race labor at $12-per-hour a
nd a 4-hour minimum to support our events.  He suggested that we consider a 4-person minimum and that we
increase race registration fees -- by perhaps $1 -- to help defray the cost of this added expense.
Alternative suggestions included approaching high school cross-country teams, where the students would
receive community service volunteer hours and then the club could also make a donation to the team’s
booster fund as well.  David will compose something to be included in his next volunteer request
correspondence that reiterates the desperate need we have for race-day volunteers.

Race Committee:  No report this month.

Membership Committee:  No report this month.

The meeting was adjourned at 8:50 pm.